Police payroll system covers 9000 staff

New Zealand police are rolling out a new human resources and payroll system across 40 sites nationwide. The PeopleSoft system will deal with 9000 staff including salaried, temporary and casual workers. Prior to the implementation, the police had a separate HR system, built in-house nine years ago. Payroll for salaried staff was outsourced to the PIPS bureau system established to service government departments. Assistant commissioner Jon White says the new system is more efficient and reliable, and easier to maintain. He expects upgrades to be achieved more quickly and for less cost than previously.

New Zealand police are rolling out a new human resources and payroll system across 40 sites nationwide.

The PeopleSoft system will deal with 9000 staff including salaried, temporary and casual workers. Prior to the implementation, the police had a separate HR system, built in-house nine years ago. Payroll for salaried staff was outsourced to the PIPS bureau system established to service government departments. Processing and customised reporting on the bureau payroll system and maintenance of the HR system were both costly, with no direct on-line interface between the two. Casual worker payrolls were each processed separately at six regional sites.

Assistant commissioner Jon White (human resources) says the new system is more efficient and reliable, and easier to maintain. He expects upgrades to be achieved more quickly and for less cost than previously.

“By bringing the system in-house we will reduce costs and improve our level of control.”

He says the project came in on time and on budget.

Policed began working with PeopleSoft and Deloitte & Touche Consulting Group in the middle of last year to develop the functional requirements for the New Zealand version of the PeopleSoft payroll. By working closely with PeopleSoft, implementation partner Condol International saved time by customising software prior to delivery. Because the existing PIPS bureau payroll was scheduled to be decommissioned by April 1 1998, it was important that the new system be delivered on time to enable Condol International to complete customisation and testing prior to going live with the first pay on April 1.

In phase one, between May and November last year, Sun servers were installed running Solaris, Oracle and PeopleSoft human resource modules. Also during this period, the project commissioned distributed LANs, with the installation at 40 sites of Compaq servers and workstations running Windows NT.

The second phase of implementing the PeopleSoft payroll system ran from December 1997 to April this year.

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