Lincoln Uni searches for student system

Lincoln University has joined the growing number of New Zealand universities looking for a new student management system.

Lincoln University has joined the growing number of New Zealand universities looking for a new student management system.

Canterbury, Waikato and Auckland universities have either selected new student administration and/or card systems or are investigating them.

Lincoln MIS director John Buckler says there as a wide range of software on the market for universities looking for student systems.

“The problem is that much of it is not New Zealand-compliant. We’ve got quite a few reporting differences between other countries in the way we have to report statistics to the Ministry of Education and the IRD.”

Lincoln currently has an in-house system written in Cobol, which is “past its sell-by date”.

“It’s giving fairly limited access to data.”

Buckler says it isn’t providing the customer service [to students] and the flexi-bility that it needs to and is also not year 2000-compliant.

However, Buckler says the university will be ensuring that the system does become Y2K-compliant and is not looking for a solution to solve its year 2000 problem.

The university has shortlisted four vendors for the new system but Buckler could not name them or go into detail about the requirements for the system, including whether it might include smartcard or stored-value card technology. However, it will need to track students from pre--enrolment stage right through to the Alumni stage. The four vendors’ solutions include a design-and-build product, two best-of-breed specialist systems and an ERP (enterprise resource planning) solution.

Buckler says the student system is the university’s core system and whatever is chosen may define what other systems are implemented in future.

He is expecting responses to the RFPs (requests for proposals) by mid-February. No go-live date has been set yet.

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