Between 60% and 70% of local authorities are now applying for road funding via the net since government funding organisation Transfund web-enabled its funding system in September.
Transfund allocates $1 billion a year to councils and the latest upgrade to TAPS (Transfund allocation program system), allows councils and regional authorities to submit roading claims via the internet. Transfund financial controller William Gorrie is ultimately looking to handle more than 90% of submissions online and is pleased at the response in the past three months.
Before the introduction of the online submission system, councils and local authorities filled out a form manually and had to conform with several complex formulae. If they made a mistake Transfund had to send it back. Then it was approved and entered into the Transfund accounting system. This was all a batch process, says Gorrie.
With TAPS a form is filled out online and calculations are performed by the system so there is no chance of mistakes.
Auckland City Council manager Charlie Cooke says the new system is easier to use and more efficient.
Gorrie says the system saves time and is more streamlined as it is fully integrated with the financial system.
TAPs was developed by gen-i using the Jade development language by Christchurch-based Jade. It integrates with Transfund's financial system Greentree, which was also developed in Jade.
“TAPS is our strategic information system and I wanted that to drive IT rather than our accounting system. Gen-i was developing TAPS in Jade so we looked around and saw that Greentree was also written in Jade. We were using the previous product, CBA, which was DOS-based so we upgraded to Greentree.
“The beauty for me is both TAPS and Greentree are written in Jade. It’s a nice fit,” says Gorrie.