- Establish an agreed programme with the States Services Commission and Treasury (the monitoring agencies) for reporting regularly on risk, including risks in financing, capability, technology, and in effects on the business of the department;
- Ensure that major projects are consistent with the department’s information systems strategic plan and are supported by a business case and comprehensive project plan;
- Satisfy monitoring agencies that a suitable risk management process is in place, and that there are contingency plans to deal with emerging risks;
- Report on any significant change to the criteria, governance, and structures of a major project, or any change in functionality, and test change against business cases.
The government has bolstered its monitoring regime for major departmental IT projects as part of the response to the failure of the Incis project.
States Services Minister Trevor Mallard says the government wants to reduce the risk of major IT projects over-running budgets and deadlines and, where there is the potential for budget blow-outs, get early warning.
The changes follow recommendations made in Francis Small’s Incis review.
Under the new regime, departments that are managing major IT projects will have to: