Rotorua District Council is to spend about $300,000 on an electronic document management system due for full implementation by February.
Work is just about to begin on the project, which will include “stabilising” the council’s range of desktop operating systems on Windows 2000, to match its existing Windows 2000 servers.
Information management head Neven Hill says the EDM system will bring significant cost savings to the council and help it deliver greater online access to information.
Four existing information information systems will be rolled into one, and all the council’s living documents will be in electronic form.
The system to be adopted is Trim Context from Tower Software of Australia.
“It will be a total document and records management system. It will completely automate the capture of email. Workflow systems will sit behind the product. It has a web interface and an imaging package,” says Hill.
Hill says the EDM system forms part of a council strategy to deliver more services over the net, including information currently on file, such as property records.
The system will also link to other council systems, such as GIS, but not financials, as the council is looking to replace its existing Canadian system, Solutions for Government.
The work will be carried out by systems integrator Gen-i, which installed an existing electronic document system for the council in the 1980s.