Waikato University is on track with its planned implementation of Jade’s Jasper student management system, says university IT services director Derek Postlewaight.
“We went into a period of parallel running between Jasper and Sears on September 30.”
Sears is the internally developed system the university has been using for the past 12 years.
Postlewaight says Sears is “still being used as the prime student record system; all data in Sears is being put into Jasper and we’re checking for accuracy of data and systems.
“Our approach has been one of being risk-averse, because we can’t take any risk that may disrupt our ability to educate students.”
The data migration has “been very clear”, he says “and we’re up-to-date with all applications for 2003 and are re-writing them between the systems.”
There will be some cross-over between the systems, as students who finish at the end of this year don’t formally graduate until April and summer school results also need to be incorporated.
“That’s being handled very well.”
Postlewaight won’t reveal the price tag for Jasper but says “it’s very cost-effective”. The bill is believed to be a seven-figure amount.
The university settled on Jasper after a three-year search for a replacement for Sears and has looked at systems from other vendors including PeopleSoft.
Jasper is already in use at Christchurch, Manukau and Otago Polytechnics and Waikato is the first university to implement it.
Getting it ready for Waikato has involved some modifications by Jade, as higher degree processing is necessary in the university environment. The go-live date is set for December, Postlewaight says.