The Ministry of Education has developed the Student Data Exchange for Schools pilot, a system that allows participating schools to electronically exchange a standard set of student data. Currently the process of moving data about students from one school to another is a manual process.
The system allows data from the donor school to be securely transferred to a central server run by the Ministry of Education. Schools that request the data download it from the server into their own student management system.
The data exchange system reduces the administrative workload of entering information when students transfer between schools. Also, by automating the process, larger sets of data can be moved. All standardised assessment results and attendance data can be included in the data set. This is very useful information for schools in terms of resource planning and early identification of students at risk.
The project has proven the applications used and is now about to be rolled out to a wider group of schools. Feedback from schools on the effectiveness of the system has been very positive, according to the Ministry.