The NZ Defence Force and Ministry of Social Development are taking a novel joint-bidding approach to refreshing their organisations’ desktop and notebook computers.
Initially, they have collaboratively issued a request for Expressions of Interest (EoI) inviting vendors to present their qualifications for fulfilling the order. Selected candidates will receive a request for proposal and tender next year.
The two agencies estimate that a total of 6,000 desktop PCs and 800 notebooks per year will be purchased for the period of the contract, which the EoI does not specify. No final decision has been taken on that point yet, says NZDF CIO Peter Thomas, but it is most likely to be a three-year contract.
The joint purchase is in accordance with a government direction towards “syndicated procurement”, Thomas says.
According to Thomas, potential benefits include:
— increased price and volume leverage
— reduced tendering costs and time savings for collaborative agencies
— improved terms and conditions, and
— common requirements and specifications
"Additionally, there is an opportunity to further support the government's environmental sustainability programme," he says.
Responses should be received by January 30 next year, and advice to approved bidders about the next stage should be forthcoming by February 15, say the agencies.