Christchurch-based Enfinit Software has won a deal with Mercy Hospital in Dunedin after a five-week pilot trial.
The software-as-a-service timesheet-management software, TimeFiler, replaces a paper-based system, with savings estimated at 16.5 minutes per employee, or roughly 50 hours per fortnightly payroll, says the company.
Mercy Hospital staff now have access to all their personal details, such as leave requests, payslips, training courses, rosters and hospital events, online. Managers and payroll staff no longer have to check close to 5,000 paper timesheets a year against individual employee contracts, says Enfinit.
TimeFiler integrates with Mercy Hospital's existing PayGlobal payroll system.
Mercy Hospital's aim was to provide staff intranet access to all their HR details, as well as information such as policies and patient management system, says Les Weir, finance and administration manager at Mercy Hospital.
The organisation was already using the PayGlobal Payroll module and wanted to implement PayGlobal's other modules, such as HR, Training and Health & Safety, as well, he says. "But without an integrated timesheet-management solution, we would need to look at other options," he says.
“We wanted to replace the labour intensive task of processing paper timesheets with a software solution that would interface seamlessly with our rostering system and enable staff to review rosters, enter leave requests and complete their timesheets online from their PC or at our HR self serve kiosks in the staff tea rooms."
Getting staff buy-in was a challenge. Only 80 of the 180 staff had recently used a PC in their job, so the organisation expected some hesitation from the other 100. "But we needn’t have worried as everyone responded very well and now loves the new system. TimeFiler particularly is very intuitive and easy to use," says Mercy Hospital's IT administrator and project coordinator, Linda McKay.